Pharma Sample Management Software
Know where every sample went. RxRep tracks samples from the warehouse to each rep and on to the doctor who received them, with limits, signatures and a full history.
What is pharma sample management software?
Free samples are one of the biggest promotional costs in pharma, and one of the hardest to account for. Sample management software records each step: stock arriving at the warehouse, stock issued to a medical rep, samples handed to a doctor during a visit, and anything returned or written off.
With RxRep, samples are part of the visit itself. When a rep logs a doctor call, they record which samples they gave, so stock, visits and doctors always match up. Managers see who holds what, which doctors receive the most, and when a rep goes over the agreed limit.
Why do pharma companies need sample management?
- Samples disappear without a clear record of who received them
- Spreadsheets drift away from the real stock reps are carrying
- No way to see which doctors get the most samples, and whether it pays off
- Over-sampling a few doctors goes unnoticed until stock runs out
- Audits need proof of each handout, not a total at month end
Key Features
Warehouse stock
Keep the company's sample stock by product, with batch numbers where you use them.
Issue to reps
Managers hand out sample stock to their reps, and each rep sees exactly what they hold.
Samples on the doctor visit
Reps record the samples they gave while logging the visit, so every handout is tied to a doctor, a date and a location.
Doctor signature
Choose per role whether the doctor's signature is required, optional or not needed when samples are given.
Limits and alerts
Set how many samples of a product a doctor should receive; going over the limit alerts the rep's manager.
Returns and write-offs
Record unused samples going back to the warehouse, and damaged or expired stock written off.
Full sample ledger
Every movement is kept: who issued it, who held it, who received it and when.
Doctor sample history
See everything a doctor has received over time before deciding on the next visit.
How RxRep Helps
Without RxRep
- Sample totals reported at month end
- No idea what stock each rep is holding
- Over-sampling found out too late
- Paper slips for doctor signatures
- Returns and damaged stock lost track of
With RxRep
- Each handout recorded on the visit, as it happens
- Live stock per rep and in the warehouse
- Manager alerted when a doctor goes over the limit
- Signature captured on the phone when required
- Returns and write-offs in the same ledger
Benefits
Frequently Asked Questions
Ready to put pharma sample management software to work?
From $7 per user per month. Start with a 7-day free trial, or let us show you around first.