RxRep solution

Pharma Distributor Management Software

See what every distributor holds, sells and owes. RxRep keeps distributor stock, invoices and account statements next to your field team's work.

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Updated October 2026 3 min read 7 days free, no card needed

Pharma Distributor Management Software

Distributor recordsKeep every distributor, their areas and contacts in one list.

Stock receivedRecord stock arriving at each distributor by product.

Stock correctionsAdjust stock counts when a physical count differs, with the change rec...

What is pharma distributor management software?

Pharma companies sell through distributors, and the field team's work only pays off when stock moves from the distributor to pharmacies. Without a shared system, stock positions, invoices and outstanding balances arrive by phone, email and Excel, often weeks late.

RxRep gives each distributor a record of stock received, adjusted and sold, the invoices raised to pharmacies, and an account statement with payments, charges and payment terms. Distributors can be given their own login to see their statement, and balance reminders can go out by SMS or WhatsApp. Because it sits next to visits and targets, managers see field effort and secondary sales together.

Why do pharma companies need distributor management?

Stock at distributors is a guess until the monthly report
Invoices to pharmacies scattered across distributors' own systems
Outstanding balances chased by phone with no shared statement
Secondary sales can't be compared with field activity
Distributors call head office just to ask for their balance

Key Features

Distributor records

Keep every distributor, their areas and contacts in one list.

Stock received

Record stock arriving at each distributor by product.

Stock corrections

Adjust stock counts when a physical count differs, with the change recorded.

Invoices to pharmacies

Raise and view distributor invoices to pharmacies, the basis of secondary sales.

Account statement

Payments and charges in one running ledger per distributor, with payment terms and due dates.

Distributor portal

Give distributors their own login to see their statement without calling you.

SMS and WhatsApp notices

Send ledger updates and reminders through your SMS or WhatsApp provider.

Secondary sales

See sales through distributors alongside visits, targets and achievement.

How RxRep Helps

Without RxRep

Stock reports emailed once a month
Balances argued over the phone
Distributors call to ask what they owe
Secondary sales in a separate spreadsheet
Payment terms tracked from memory

With RxRep

Stock received and adjusted, recorded as it happens
One shared account statement per distributor
A portal login and SMS/WhatsApp notices
Secondary sales next to field activity
Due dates on every entry

Benefits

Clear stock position at every distributor

Faster collections

Fewer disputes with distributors

Field effort linked to secondary sales

Less time spent on calls and reconciliations

Every stock and ledger change on record

Frequently Asked Questions

Yes. You can give a distributor their own login to see their account statement. Who can set up those logins is controlled by role.

Yes. Stock received and stock corrections are recorded per distributor and product, and invoices to pharmacies show what was sold.

Yes. Ledger updates and reminders can be sent by SMS or WhatsApp through the provider you set up in RxRep.

Yes. Each distributor has payment terms, and ledger entries carry due dates so overdue amounts stand out.

Distributor invoices to pharmacies are the secondary sales, so you can see them next to your reps' visits, targets and achievement.

Ready to put pharma distributor management software to work?

From $7 per user per month. Start with a 7-day free trial, or let us show you around first.